Application process
If you have registered your interest in sponsoring or exhibiting at WMS 2026, we will send you a link to complete an application booking form. The WMS Programme Committee will review all sponsorship applications.
Each organisation is responsible for coordinating its sponsorship and exhibition applications internally. If you have received the sponsorship and exhibition at WMS 2026 link, and you aren't your organisation's primary contact person, you won't be able to complete the application booking form. We can only accept one application per organisation. If we receive more than one application from a single organisation, we will only review the first one.
Confirmation
Once we have reviewed your application, we will write to you to confirm your booking. We will send you a detailed confirmation email along with the WMS Congress sponsorship and exhibition general terms and conditions (contract). By approving and accepting the application, sponsors agree to:
- Review, complete, and sign the WMS Congress sponsorship and exhibition general terms and conditions (contract);
- submit a signed and completed risk assessment; and
- provide liability insurance if the sponsorship package includes an exhibition stand.
Payment and contract
All prices quoted are net. The legal value-added tax (VAT) will be included upon invoicing.
Full and final payment is due 45 days from the invoice date. All payments need to be accompanied by the fully signed WMS Congress sponsorship and exhibition general terms and conditions (contract). 45 days after the date of the invoice or seven days in the six weeks prior to the start of the Congress.
Payment in full must reach us no later than 30 days before the Congress. All transaction and exchange fees must be covered by the payer.
Receive a 10% discount by submitting your signed contract and full payment promptly. For information on payment deadlines, kindly refer to the Key dates and deadlines page.
Sponsors are responsible for covering any bank charges or currency exchange fees related to their transactions. If these fees are not covered, they will be invoiced separately.
All payments must be received before the start of the Congress. If payment is not received, the organiser reserves the right to cancel your booking. Cancellation fees, as outlined in the contract, will apply.
V.A.T.
For sponsorship and exhibition sales to businesses outside the EU, the sale is outside the scope of UK VAT therefore no VAT will be charged. For sponsorship sales to businesses within the EU, the sale is subject to the reverse charge rules, and no VAT will be charged by the WMS Congress Ltd as long as the sponsor’s EU VAT number is provided during the booking process.
Sponsor and exhibitor registration
Group registration is not available for sponsor and exhibitor registration. This means that each person who will be attending will have to be registered individually by the primary contact.
As with previous WMS Congresses, member and non-member industry registrations for WMS 2026 will be capped. For WMS 2026, the cap is set at 30% of the total available registrations. Tickets included in sponsor and exhibitor packages count towards this 30% allocation.
The purpose of this cap is to ensure that the Congress remains an open and welcoming educational forum. To manage the 30% cap, the organisers have set registration limits per sponsorship item. Each sponsoring organisation, including subsidiaries, parent companies, and affiliated organisations, is responsible for managing its global registration limit. Staff must be instructed to use their business email address when registering.
If you can see your organisation is a confirmed sponsor on our sponsor’s page, but you are not sure who the global coordinator is, please contact the Congress organisers and we will be happy to assist you with contacting your global coordinator.
Sponsorship tickets for Healthcare professionals (HCPs) are not included in your allocated quotas. These professionals should register for non-industry tickets using their academic organisational email and will undergo the standard vetting process. If needed for sponsorship purposes, invoices can be amended to allow settlement on behalf of your organisation.
For WMS 2026 there is no limit on industry virtual tickets per global organisation, including any subsidiaries, parent companies, or affiliated organisations. The organisers will monitor and review the situation regularly to make sure that the industry attendance across all ticket types is being used fairly and by a wide selection of industry partners and delegates, rather than dominated by a select few.
If you require the Congress bank details in advance to set these up in your system, please contact Rachel Lockett at sponsorship@worldmusclesociety.org.
Congress delegate ticket breakdown
Exhibition stands will receive full Congress tickets based on booth size. All exhibitors will be identified with an "E" (Exhibitor) displayed after their name on their badge, as well as a digital exhibitor badge on the delegate list within the app/platform.
Recipients of a Symposium session will be provided full Congress tickets and Symposium support staff tickets (only valid for the duration of the Symposium tech rehearsal and the sponsor’s Symposium). All Symposium sponsors will need to use full Congress tickets within their allocation for their speakers.
Social activities and networking event tickets are not included in the complimentary full Congress ticket. These can be purchased at an extra cost during the registration process.
We ask all sponsors and exhibitors to respect the 30% industry cap for WMS 2026.
Sponsor and exhibitor delegate swapping policy for WMS 2026
For WMS 2026, we are offering sponsors and exhibitors flexibility in managing delegate attendance. This policy allows for the swapping of registered sponsor and exhibitor delegates if scheduling conflicts arise.
You may change a maximum of two sponsor or exhibitor delegates per day.
We introduced this new process in response to your feedback. It is designed to accommodate your operational needs while ensuring we comply with the 30% industry cap on registrations. Following these guidelines closely will help us to accommodate all sponsor and exhibitor delegates efficiently at the registration desk during the Congress.
NB: Badge swapping is available to sponsors and exhibitors who have purchased the 3m x 2m exhibition booth option with three full Congress tickets and above. Sponsors and exhibitors who have purchased the 3m x 2m exhibition booth with one full Congress ticket do not qualify for badge swapping.
Ticket type | |
|---|---|
Full Congress tickets | These tickets provide full access to the WMS 2026 Congress, including the Congress platform and app. They do not include access to networking functions or group activities, but these can be purchased during registration. |
Exhibitor support tickets | These tickets allow access to the exhibition area for setup, assistance, and breakdown of the exhibition booth. They do not include access to sessions, networking activities, or group activities.
|
Symposium support tickets | These tickets allow access to your Congress symposium for setup, assistance, and breakdown only. They do not include access to Congress catering, sessions, meeting rooms, networking activities, or group activities. |
Each industry sponsor will receive tickets as outlined in the sponsorship package. Additional tickets cannot be purchased beyond these allocations.
